[DC GOVERNMENT] DC Government | Cluster and Agency Communications Request Form

DC Government | Cluster and Agency Communications Request Form

This is an internal request form for DC Government staff and officials from a cluster or agency to request one of the following: Show and Tell Request, Agency/Cluster Event Approval, MMB Script Request, MMB Event, Requests and EOM Digital Video Requests.

2. What is your phone number?

3. What is your email address?

4. What cluster are you requesting from?

5. What agency are you requesting from? (DME)

5. What agency are you requesting from? (DMPED)

5. What agency are you requesting from? (DMHHS)

5. What agency are you requesting from? (DMPSI)

5. What agency are you requesting from? (DMOI)

5. What agency are you requesting from? (EOM)

5. What agency are you requesting from? (OCA-IS)

5. What agency are you requesting from? (OSA)

5. Other, Please specify

Mayor's Office of Community Affairs (MOCA), please specify the agency

6. What type of request would you like to submit?

Show and Tell Request

7. What is the name of the event?

8. When is the event?

9. When does the event start?

10. When does the event end?

11. Where is the event venue/location? (If no specific location, what are the cross streets?)

13. Will the event be outside or indoors? And if outside, will it be covered or uncovered?

14. Who are the notable attendees or proposed speakers in the event? (Please list their name, title, and organization)

15. Please include the Run of Show as currently planned.

16. Please advise which agencies you require for Show & Tell assistance

OCTFME

DPR

ASL

Other

If requesting OCTFME, how would you like the event recorded / broadcasted?

Live

Taped

If requesting DPR, please select all items needed (select all that apply)

Full AV Setup (Speakers, Microphones, etc.)

Podium (no Mayoral seal)

Risers

Flags

Other

17. Anything else you would like to share about the event?

18. Attach the Draft Media Advisory

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19. Attach the Draft Press Release

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21. Include any other attachments (Communications Plan, Social Media Plan, Proposed Graphics)

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20. Add any other attachments if needed

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MMB Appearance Request

7. What is the name of the event?

8. In which Ward will the event take place?

9. Date of Event

10. Event Time (Write event start-end time and iif the event time is flexible or locked. For example: 2 pm -3 pm flexible on MMB schedule or 10 am-11 am locked time))

11. MMB Time: What time you expect the Mayor to arrive and participate in the event (example: 3 pm - 4 pm)

12. Venue Location Name

13. Venue Address

14.Virtual or In-Person Event? Is this a virtual live event (Zoom, Youtube, Facebook Live) or is this an in-person request?

15. Attendance or Virtual Attendance Size

16. What will the Mayorʻs role in the event be?

Keynote Speech

Welcoming / General Remarks

Panel Discussion

Q and A Session

Award Presentation

Attendance Only (No Speaking Role)

Other

Other above, Please specify

17. If you are requesting that the Mayor speak, please specify how long you would like the Mayor to speak.

18. Is this an annual event?

19. What is the background/purpose of the event?

20. Why and how would the Mayor's attendance be beneficial to the agency, cluster or DC agenda?

21. Anything else you would like to share about the event?

22. Will there be press at this event?

Yes

23. Attachments
Use the spaces below to attach any invitations, flyers or other documents (memo, proposed remarks, etc.) that provide more insight into your request

Attachments

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Attachments

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Attachments

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MMB Script / Taping Request

7. Event Name

8. Event Type

Award Ceremony

Commemoration

Constituents Address or Meeting

Educational

Groundbreaking, Ribbon Cutting, etc.

Virtual Event Call/Video

Other

9. What Ward Will the Event Take Place?

11.When is the Video's Release/Hit Date?

12.When Does the Video Need to be Ready?

13. What is the Context and Purpose for MMB remarks?

14. How can MMB's remarks benefit the event or benefit cluster, agenda and priorities of DC Government?

15. Who is the audience MMB is addressing? Who are the remarks meant for, who is the audience that MMB is addressing? Examples: Ward # residents, teachers and parents, first responders, environmental activists, business leaders.

16. Other Individuals Giving Remarks or Other Notable Attendees? Write out participants in the program or event; full names and titles preferred. OR, are there specific individuals you would like MMB to acknowledge? Examples: government participants, those being awarded, elected officials or honorees, industry leaders or experts. Be specific).

17. Where will the video be shown? (e.g. at an event, on social media, recurring at certain locations, etc.)

18.Written Remarks and Attachments

(Non-anonymous question

)

Share written out remarks or talking points that you would like MMB to make? All remarks and content is subject to review and edits if approved.

Additionally share any invitations, flyers or other documents with more insight to the request. Optional.

First Attachment

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Additional attachment

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Additional attachment

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EOM Digital Video

7. Event / Subject Title

8. Tell us more about your video. (audience, project purpose)

9. What platform will the video be shared on? Check all that apply.

Facebook

Instagram

Twitter

YouTube

TikTok

Other

10. What stage and assistance will your video need. Check all that apply

No video, b-roll available or footage prepared. We will need full assistance in filming content.

We have all footage for video preparation.

Storyboard, video content and material are prepared. We just need compilation and editing.

Other

11.Any details or additional information you would like to share about the video and request?

12. What is the drop due date you need the video by?

13. What date will the video be aired or live?

14.Who should the final video production be shared with? (First Name, Last Name, Email Address) It is important for us to share the video with the proper individuals. Please include all those who should receive the final production.

EOM Social Media Request

7. Event

8. Background and event logistics (what is the purpose of event, audience you are targeting, when (date/time) is the event, where is the event)

9. Is registration required for the event?

Yes

If Yes, URL link to registration

10. When does registration close?

11. Are there any specific stakeholders/community members that need to be tagged/mentioned in the post? (include their social media handles)

12. Are there any additional details that you would like to share about the event for social?

13. Please attach all products (graphics or videos) that you would like to include (Limit 250MB)

Click Here to Upload

Any more products (graphics or videos) that you would like to include

Yes

Please attach all products (graphics or videos) that you would like to include (Limit 250MB)

Click Here to Upload

Any more products (graphics or videos) that you would like to include

Yes

Please attach all products (graphics or videos) that you would like to include (Limit 250MB)

Click Here to Upload

Other

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